Transcripts and Forms

Official Transcripts

Official Transcript Requests

Current students, please complete the New Online Transcript Request Form to indicate where to send your Official Transcript. Complete this form if you have completed all 4 AOMA Competency Exams and are ready for the Registrar to submit your materials to NCCAOM. There is no fee for graduates for Official Transcripts to NCCAOM (Graduation or 60-days prior to graduation), and no fee for your initial licensure application. Please see the Request Form instructions for other types of requests, and Pay the $15 Official Transcript Fee at the online store, if applicable. 

 

UPDATE Friday, November 5, 2021: The Registrar is backlogged on official document requests; if you have a pending request submitted 10/25 or after, or are awaiting confirmation Re: other October requests; please look out for an update Monday, November 8th by 10am. Thank you! 

 

For all other Official Transcript Requests, please complete the Online Transcript Request Form. 

 

Please allow 4-8 bussiness days for the processing of all Offical Transcript Requests.

 

State Licensure Forms & Applications: Check the Registrar's Licensure & NCCAOM Page for resources and links to the Texas Medical Board site, and NCCAOM's State Summay page. Please submit any relevant forms at the time of your Official Transcript Request. Check for additional forms needed from the school (titles such as Dean's Letter/Reference, Professional Reference, Verification of Education). (Please see Licensure page for more information and links). Please allow 4-8 bussiness days for the processing of all Official Transcript Requests; please allow up to 14 days for the processing of some state licensure application requests. 

 

Please Submit Forms needed to be completed by the school:

  • By secured email: Registrar@aoma.edu, (or aloyd@aoma.edu)
  • By Mail: AOMA, Attn: Registrar, 4701 West Gate Drive, Austin, Texas 78745
  • By Fax: 512-454-7001

 

For Electronic Official Transcript Requests, please provide (via secured email to Registrar@aoma.edu) a forwarded email from a specific institutional contact with the request for an electronic transcript, or a screenshot from the institution's website with instructions about accepting electronic official transcripts from sending institutions. AOMA does not subscribe to any Transcript databases; AOMA is unable to submit official documents via this route to receiving institutions. Unofficial Transcripts can be provided by email directly to students or alumni; please allow 5-7 bussiness days for the processing of unofficial requests. 

Current Students

Drop/Add Form for Registration Changes, Updates, Requests:

Need to make a change to your Registration? Start here with the New Online Add/Drop Form! Please also pay the $60 Clinic or $30 Course Add/Drop fee at the Online Store.

 

Withdrawal from Term Authorization Form 

Please complete this form if you need to Withdraw from the current term, or plan to be withdrawn in a future term. Please let us know your plans for re-enrolling, and work with an academic advisor if you need assistance making choices about your degree trajectory. There is a $100 Withdraw from Term fee to withdraw from all courses after the start of the term, there is no fee to submit this form and tell us about your plans to take an upcoming term off before the end of the preceeding term. For detailed information on the Withdrawal policy and fees, please see the relevant pages in the Student Manual and the Academic Catalog. Thank you!

To withdraw from just one course or clinic shift, please start with the Online Drop/Add Form and fee (links above).

 

Transfer Credit Request and Evaluation Form

Please complete this form if you have credit from an institution you attended prior to your education at AOMA which you believe may transfer in to meet AOMA degree requirements. Use this form to request any courses be evaluated for equivalency by the  transfer committee and academic leadership. Students must upload a syllabus or detailed course description as part of your request.  This could be a link to a web published catalog provided by your prior institution. Students must submit a specific request for each course you want evaluated. Students can expect a response to your email address within 4 weeks of submitting this request. 

Note that approval of an equivalency request does not include transfer of earned grades toward total GPA and does not waive any AOMA degree requirements.  All degree and graduation requirements, including clinical hours, benchmark and OSCE exams must be met to earn a degree from AOMA.  All of AOMA’s transfer policies as outlined in the Catalog and General Policies manual apply, including those related to the age of credits, accreditation of institution conferring prior credit and maximum thresholds for transferrable coursework and clinical hours. 

 

Clinic / Student ID Badge Replacement Request Form (PDF) 

Please email the completed PDF to Registrar@aoma.edu and pay the $5 Replacement Fee at the AOMA Online Store.

 

Enrollment Verifications

Proof of enrollment can be provided upon request; Please submit the NEW Online Enrollment Verification Request Form and email any required forms to be completed by the school to Registrar@aoma.edu. Be sure to include the recipient info, any specific information requested by the recipient, and any additional forms that need to be submitted. Examples of types of recipients: Student Loan deferrment, housing, employers, scholarships, etc.

Note: For student discounts and other informal verification needs, generally a print out or screenshot of a schedule or transcript will suffice, which you can access through your My AOMA Student Portal. You can also request a student email account through the online Student Email Request Form

 

AOMA Student Email Request Form

An AOMA Student Email account is not required, but an @student.aoma.edu account can be requested through the online AOMA Student Email Request Form.

 

AOMA Student Data Update Form

Please complete this form if you have moved, changed your email, or changed your name. See form instructions for details; submit supporting documents: 

  • By secured email: Registrar@aoma.edu, (or aloyd@aoma.edu)
  • By Mail: AOMA, Attn: Registrar, 4701 West Gate Drive, Austin, Texas 78745
  • By Fax: 512-454-7001

 

Student Inquiry / Update Request Form

Is there a grade or other missing item from your transcript from a PREVIOUS TERM? Complete this form to let us know the details. 

 

2021 Annual FERPA Information (PDF)

Review of Student Rights under the Family Education Rights & Provacy Act posted here, just for your reference. Also published in the Student & Clinic Manual. Learn more from the US Department of Education: FERPA GuidanceStudent Privacy

 

Unofficial Transcripts can be provided by email directly to students or alumni; please allow 5-7 bussiness days for the processing of unofficial requests. Transcript information can also be viewed in the Student Portal

Alumni

Official Transcripts

Official Transcripts can be requested through the online Transcript Request Form. Please also pay the Transcript Fee at the AOMA online store. (No fee for your initial Licensure application transcript and NCCAOM post-graduation). Please see instructions and submit supporting documents:

  • By secured email: Registrar@aoma.edu, (or aloyd@aoma.edu)
  • By Mail: AOMA, Attn: Registrar, 4701 West Gate Drive, Austin, Texas 78745
  • By Fax: 512-454-7001

 

AOMA Student Data Update Form

Please complete this form if you have moved, changed your email, or changed your name. See form instructions for details; submit supporting documents: 

  • By secured email: Registrar@aoma.edu, (or aloyd@aoma.edu)
  • By Mail: AOMA, Attn: Registrar, 4701 West Gate Drive, Austin, Texas 78745
  • By Fax: 512-454-7001

 

Additional / Replacement Diploma Request Form (PDF)

Please email this complete PDF for to Registrar@aoma.edu and pay the $40 Additional/Replacement Diploma Fee at the AOMA Online Store.

 

Unofficial Transcripts can be provided by email directly to students or alumni; please allow 5-7 bussiness days for the processing of unofficial requests.